Long to-do list with no end in sight? We’ve been there and we know the frustration you feel when your list just keeps growing. When it comes to task management, we have ten tips to help your streamline and get more done each day!
Consolidate Into One Space
Using multiple lists, email reminders, and several calendars can be a recipe for disaster. Choose one master task list or task manager and consolidate. Now you’ll receive the complete picture without the shuffle, and no tasks will be forgotten or left behind.
Look At Resource Management
When considering your task management process, don’t neglect resource management. Have your resource list handy when mapping your task management and processes. Many tasks can be delegated and divvied out, taking more off your plate.
Set Due Dates & Deadlines
Blindly navigating tasks with no timeframe may encourage procrastination. Instead, sit down and determine the amount of effort and time is needed to complete a task, then set achievable due dates and deadlines.
Plan & Prepare Ahead
While we’re at it, don’t neglect the big picture. If tasks at hand connect with other tasks or impact the end game, these tasks should be planned out and prepared to help streamline and reduce the risk that a task may cause undue stress.
Make Actionable Tasks
Include actionable step when planning tasks. What prerequisites are needed to mark this item as being successfully completed? Turn these prerequisites into actionable items within your task.
Automate Where Possible
As mentioned in our previous blog post, there are many ways to automate your tasks through the use of Artificial Intelligence (AI). For example, reminders, timers, deadlines, and due dates can all be programmed into AI. Support and marketing efforts can be simplified through the use of AI bots (for those initial communications and frequently asked questions).
Prioritize Your Tasks
Set priority levels on tasks as they’re being planned. Determine priority levels for your company based on the importance and impact of the task. For example, tasks that have a larger impact may be a higher priority than tasks that are small, however a small task may impact a high priority client and therefore may rank higher in importance.
Tackle The Unsavory
Don’t neglect the hardest task, saving it for the end. We put off what we don’t want to complete, and this task may continually be ignored. Instead – knock this one out first to reduce the stress and eliminate the desire to procrastinate on it.
Limit Your Tasks – Don’t Overstretch
Be optimistic but realistic when planning your tasks – don’t overschedule and place too much on your plate at once. This is where priority setting comes into play – keep priorities in mind when scheduling, and don’t feel pressured to complete the low impact tasks immediately. Set realistic expectations and a workload you feel confident you have the ability to complete.
Don’t Forget To Unplug
When all is said and done, don’t forget to unwind and unplug. It may be tempting to jump back in and start tackling the next items on the list, but keep in mind – we do our best work when we’re well rested and able to focus. Take the time you need to recharge your brain.
What advice do you have for increasing productivity and improving task management?
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